Payment allocations in DATEV FiBu Export
With every payment that is registered, postings are created in billwerk FiBu Export.
If you use the financial accounting export in DATEV format, it is possible to optionally output the invoice that is to offset this payment with the payment postings; this option helps you to make the comparison between payments and invoices in the financial accounting.
The payment allocations
If the functionality is active, the invoice that is to pay a payment is output in "Document field 1" of the payment in the DATEV export.
The output is controlled via the "Assign payments directly" option in the account settings of the DATEV export under Settings > Accounting > Accounts.
First activation
If you activate the option for the first time and there are already exported payment postings, these postings are corrected in the next export. The original postings without a payment target are canceled and new postings with a payment target are created.
If you do not want to import the historical payment targets into DATEV, for example because you have already carried out a year-end closing and no longer need the information, we recommend that you do not import the files marked with correction.
Specifics
billwerk displays the initial payment target of a payment here. When a payment is registered, the system attempts to determine which invoices this payment is intended for based on the purpose and other characteristics. On this basis, the system selects a payment target.
This payment target can change over time as a result of further actions in the associated contract. For example, if an invoice is corrected, the payment target for this canceled invoice changes. The continuous development of the payment terms of the payments is not mapped here. This information is only taken into account internally in billwerk's open item reporting.
A payment can be assigned to several invoices. In this case, the system splits the payment posting and creates several payment postings with the appropriate payment term in each case.
In rare cases, a payment cannot be assigned to an invoice; these payments are either overpayments or are assigned to other payments such as chargebacks. If a payment is not assigned to an invoice, document field 1 remains empty.